Time Audit Tool

See where your time goes – and where a Virtual Assistant can help you get it back.
(Designed for sole traders, allied health professionals, and small business owners.)

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🔹 Instructions:

1. Track your time for 5–7 days in the table below.
2. Be honest and as detailed as possible — yes, include email scrolling and lunch breaks!
3. At the end of the week, highlight tasks that:
   • 💭 Feel draining
   • 🕓 Take too long
   • ⛔ Are outside your scope of genius
4. Use the final column to decide: Keep, Delegate, or Automate?

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📅 Weekly Time Tracker

Day	Time Block	Task Description	Time Spent	Energy Level (1–5)	Keep / Delegate / Automate
Mon	8:00–9:00am	Checked & replied to emails	60 min	2	Delegate
Mon	9:00–11:00am	Client sessions	120 min	4	Keep
Mon	11:00–11:30am	Invoicing in Xero	30 min	2	Delegate
…	…	…	…	…	…

📝 Use this layout for each day of the week. You can duplicate rows as needed.

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🔍 Weekly Reflection Questions

• Where did most of your time go?
• What tasks could be handled by someone else?
• Which ones drain your energy but are still essential?
• What would you do with 5–10 extra hours per week?

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Download the worksheet here