Support for Health Businesses

Admin, Digital Services, Marketing and LEAN Business to Work Smarter | Accredited Virtual Business
How We HelpBook a Business Health Check

As a Health Professional and a Business Owner, are you struggling to find time for all the Administration, Business, Marketing and Social Media activities you have to undertake at the expense of your clinical time?

Are you frustrated at the loss of time managing these rather than focusing on your clients and your passion for helping them?

Just in Time Virtual Assistant – Online Business Manager – is Help when Help is Needed. 

We have a passion for all things health, for continuous improvement and innovation,

for your success and working towards a shared goal.


Allied Health Online Business Manager

We work remotely using online software and platforms to support your business and improve efficiency. Confidentiality is a priority. Get back to paying 100% attention to patient care! Working with a virtual professional means getting the help you need, without paying for a full-time employee. Start paying for outcomes rather than hours! We help with day to day administration support allowing you to focus on your clients’ care.

Digital, Content and Email Marketing

Using healthcare marketing strategy we communicate better with your ideal customers (present and future) and target market to keep them engaged and interested in your services, products and expertise. We partner with you to determine the best strategies and implement them. These may include – eNewsletters, Social Media, Blogging & Content Creation and sharing on your Word Press site and other proven SEO methods.

Systemization for Lean Businesses

Learn how to improve the efficiency of your healthcare business on a daily basis using our “Triple S for Success” plan – Systemise, Streamline and Simplify. Attracting, retaining and delighting your customers will become second nature as you implement repeatable procedures to guarantee that your time is used the best way possible.

Last year I made the excellent decision to employ Rachel’s services as a VA for my business. It has without a doubt been the best decision I have made for my business so far. As a small business owner, I often felt overwhelmed at the range and depth of tasks I needed to attend to in order to ensure my business continued to grow. Rachel has taken over the weekly demands of many of these tasks, but more importantly, has streamlined and improved our working systems to grow the business while saving me valuable time and money.

Co-ordinating and publishing social media and blog posts and across several platforms, collating and publishing our regular newsletter, making regular improvements and updates to our website, setting up a Customer Relationship Manager so I know which clients I need to contact and when…. The list goes on.

Rachel is friendly and approachable to work with while maintaining a completely professional attitude to her work. She is organized, efficient and extremely effective. I highly recommend Rachel as a VA for your business. She has become an invaluable asset to mine.

Irene De Vos

Owner, D’licous Gourmet Hampers

Rachel is an all-round professional with highly developed project management skills and outstanding knowledge in office, service and process management. She is a multifunctional generalist with an excellent eye for detail and has high quality standards. Having followed the Lean Coaching program she uses this knowledge in a variety of projects and process improvement initiatives that result in immediate positive effects. She thinks very logical, is flexible and always willing to think with you.

Anouk Kreek

Western Europe Go to Market Manager

Rachel is efficient, friendly and always courteous. I’ve been impressed with how she gets things done and manages people and would recommend her to anyone looking for someone to market their business.

Judy MacDonnell


I’ve worked with Rachel on various projects ranging from communication projects to business process projects. She knows a great deal about business processes, lean principles and communications. She is capable of explaining difficult business processes in layman’s terms supported by easy to understand visualization charts. She has great project management skills and is able to manage different projects at the same time without any problems at all.

Rogier van der Maas

Marketing Communications Coordinator

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Recent Posts

Podcast – Clinic Mastery

Podcast – Clinic Mastery

Are you thinking about hiring a VA or building a Virtual Team but you’re not sure where and how to start?  Listen on Spotify In this episode, Rachel Dool, Founder of Just In Time Virtual Assistants, talks about the things we need to know before hiring a VA, the pros...

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Business Minimalism – Do More, with Less

Business Minimalism – Do More, with Less

Minimalism is a lifestyle characterized by the pursuit of simplicity and freedom from possessions and consumerism. Business minimalism is not a choice. It is imperative.   Simplifying and streamlining all aspects of your business and practicing minimalism will...

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